Boys & Girls Club Of Kenosha


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Administrative Assistant – Administration Office

Job Title:

Administrative Assistant – Administration Office

Job Hours:


Occasional nights or weekend to work special events



Reports To:

Assistant Finance Director


  • Responsible for various administrative duties.
  • Perform other duties as assigned.

General Administrative Duties:

  • Create and maintain filing systems, both electronic and physical.
  • Issue work permits and run background checks.
  • Manage office supply inventory & work to ensure the regular supply of office materials.
  • Assist Assistant Finance Director with cash reconciliation.
  • Various office administration tasks.
  • Work with our Donor software program – DonorView

Special Events:

  • Help with preparation prior to special event.
  • Day of special event set up and clean up.

Committee Meetings:

  • Order lunches needed for committee meetings.
  • Assist with set up and clean up of committee lunches.

Faculty Rentals:

  • Assisting with facility rentals, updating calendars for rentals, posting rental payments.
  • Work with our facility scheduling program – Facility Dude.



Maintain close, daily contact with supervisor to make sure assignments are completed accurately and on time.

Skills/Knowledge Required:

  • High School education required
  • Some college work preferred.
  • Retail or bank cash handling experience preferred.
  • Ability to effectively operate a computer and databases.
  • Strong communication skills, both oral and written.
  • Demonstrated organizational abilities.
  • Valid Driver’s License and good driving record and insurance.
  • Knowledge of Microsoft Excel, Word.

Physical Requirements/Work Environment:

  • Ability to walk, stand, sit and climb stairs.
  • Possess an adequate level of manual dexterity and sense of balance.
  • Possess good near distance acuity (20 feet or less), far distance acuity (more than 20 feet), three’ dimensional depth perception and color distinction.
  • Ability to tolerate environmental conditions: air conditioning, heat, dust fumes, noise, close quarters, etc.
  • Ability to lift and move objects weighing up to 50 pounds.

How to Apply:

Applicants can apply by and filling out an Employment Application and submitting [email protected]. No phone calls in regards to this position, please.


The information presented indicates the general nature and level of work expected of employees in this classification.  It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.