Job Title:

Administrative Assistant – Administration Office

Job Hours:

Monday-Friday

Occasional nights or weekend to work special events

Salary:

$12.00/hr

Reports To:

Assistant Finance Director

Responsibilities:

• Responsible for various administrative duties.
• Perform other duties as assigned.

General Administrative Duties:

• Create and maintain filing systems, both electronic and physical.
• Issue work permits and run background checks.
• Manage office supply inventory & work to ensure the regular supply of office materials.
• Assist Assistant Finance Director with cash reconciliation.
• Various office administration tasks.
• Work with our Donor software program – DonorView

Special Events:

• Help with preparation prior to special event.
• Day of special event set up and clean up.

Committee Meetings:

• Order lunches needed for committee meetings.
• Assist with set up and clean up of committee lunches.

Faculty Rentals:

• Assisting with facility rentals, updating calendars for rentals, posting rental payments.
• Work with our facility scheduling program – Facility Dude.

Relationships:

Internal:

Maintain close, daily contact with supervisor to make sure assignments are completed accurately and on time.

Skills/Knowledge Required:

• High School education required
• Some college work preferred.
• Retail or bank cash handling experience preferred.
• Ability to effectively operate a computer and databases.
• Strong communication skills, both oral and written.
• Demonstrated organizational abilities.
• Valid Driver’s License and good driving record and insurance.
• Knowledge of Microsoft Excel, Word.

Physical Requirements/Work Environment:

• Ability to walk, stand, sit and climb stairs.
• Possess an adequate level of manual dexterity and sense of balance.
• Possess good near distance acuity (20 feet or less), far distance acuity (more than 20 feet), three’ dimensional depth perception and color distinction.
• Ability to tolerate environmental conditions: air conditioning, heat, dust fumes, noise, close quarters, etc.
• Ability to lift and move objects weighing up to 50 pounds.

How to Apply:

Applicants can apply by and filling out an Employment Application and submitting [email protected]. No phone calls in regards to this position, please.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification.  It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.